Multi-day, multi-room. From first email to paid invoice.

Common questions

• Can Openevent handle simultaneous breakout rooms?
  Yes. Each room has its own calendar layer; capacity, AV needs and staff are tracked independently.
• Do you support hybrid events?
  Yes, virtual ticket types and on-site ticket types live side by side.
• When a room swap happens at 09:00, does everything actually update?
  Yes. The event view is one source of truth, change a session's room or time once, and the timetable, run-of-show, AV requirements sheet, attendee mobile view and Crew App badges all reflect it instantly. No re-printing schedules, no parallel spreadsheets to chase.
• Can sponsors and exhibitors get their own access without seeing everything?
  Yes. Openevent gives sponsors and exhibitors a scoped portal, they manage their own profile, materials and on-site lead capture via the Crew App, while admin notes, financials and other exhibitors' data stay invisible. You decide per tier what they can edit.
• How transparent is the pricing really? We've been burned by per-registrant fees.
  Openevent is free to register and free to use for most features. The only platform cost is a 1%* fee on payments processed through Openevent; Stripe's payment fees are separate and standard. No per-registrant licences, no module unlocks, no enterprise gatekeeping for core features.
• Where does our attendee data live, and can the platform run in DE/FR/IT/EN?
  Openevent is Swiss-built and GDPR- and Swiss FADP-aligned, with attendee data hosted in the EU/Switzerland. Event content, registration forms and attendee communication can run in German, French, Italian and English, useful for Swiss congresses and DACH-wide conferences alike.
• Can we see attendance per session, not just total registrations?
  Yes. The Crew App scans badges at room entrances, so you get session-level attendance, no-show rates and peak-time data per stream, not just the headline registration number. Reports export cleanly for sponsors, CME accreditation or post-event recaps.
• Can attendees register and pay online, and get their badge automatically?
  Yes. Attendees register and pay on a branded event page and receive a QR ticket by email, and that same QR is their badge at check-in, no separate registration tool and no manual list to import.
• Can we offer early-bird, group and discounted rates?
  Yes. Set early-bird, standard and group or member rates as separate ticket types, with time- or capacity-limited discount codes, so pricing tiers open and close automatically without anyone watching the clock.
• How fast can we move from spreadsheets, and will the offers, deposits and invoices work for venue sales too?
  Most teams onboard in days, not months. Openevent covers the venue-sales side too: offers and invoices with deposit tracking, status flags per booking, and a multi-day calendar filterable by room, stream and day, so sales and operations work from the same record instead of trading spreadsheets.