Staff planning made easy.
Create shifts per event and add staff individually. Track compensation, publish open shifts, and let the team handle swaps in the Crew App.
- NSDoorNina S. · 20:00 – 04:00CHF 280Paid
- LMBar · MainstageLukas M. · 21:00 – 04:00CHF 245Due
- ?Bar · GardenOpen shift · 21:00 – 04:00CHF 245Open · 3 applied
- DKWardrobeDana K. · 20:00 – 02:00CHF 180Paid
- TBVIP hostTom B. · 22:00 – 04:00CHF 210Due
From door to cloakroom, every role, in one roster.
Most venues run 6–12 different roles every weekend. Openevent treats them all the same, one shift, one person, one record.
Hosts, greeters, list checks, ID, fast-rotating, late-confirmed.
Bartenders, runners, sommeliers. Hourly or per-shift compensation.
Door security and floor security, assignments and notes per shift.
Often a single shift across the night with float and tip tracking.
Set-up, sound check, line check, anchored to the event timeline.
Brigade, runners, plating staff, briefed with notes per service.
Table hosts, bottle service, VIP entrance, tracked separately.
Late-night and morning shifts, closing checklists attached.
Multiple shifts per event. Per-person compensation.
Create as many shifts per event as you need, door, bar, wardrobe, waiters, security, VIP. Add staff individually. Track compensation per person and see at a glance whether they have been paid.
Each shift can carry its own documents, notes and hours, building a complete record of every shift and every person who worked it.
Especially useful for venues with a large pool of freelancers and rotating extras , the system holds the truth, not your head.
- NSDoorNina S. · 20:00 – 04:00CHF 280Paid
- LMBar · MainstageLukas M. · 21:00 – 04:00CHF 245Due
- ?Bar · GardenOpen shift · 21:00 – 04:00CHF 245Open · 3 applied
- DKWardrobeDana K. · 20:00 – 02:00CHF 180Paid
- TBVIP hostTom B. · 22:00 – 04:00CHF 210Due
Your team manages their own shifts.
Each staff member opens the Crew App on their phone and sees exactly what they need, nothing more.
Date, time, location and role for every shift, all in one place. Tap a shift to see the briefing, notes and pay status.
You publish an opening. Staff apply with a single tap. You confirm. No phone calls, no group chats, especially useful for last-minute cover.
A staff member who can't make a shift proposes a swap with a colleague in the app. The colleague accepts. The manager sees the change, no chasing required.
This week
- Fri · Door · MainstageConfirmed21:00, 04:00
- Sat · Bar · GardenConfirmed20:00, 03:00
- Sun · WardrobeConfirmed18:00, 23:00
Shifts published in the office, lived in the Crew App.
Check-In
Staff arrive and clock in via the Crew App. Scan tickets, find guests by name, manage table reservations, and let AI link arrival, hours and spend into one record per shift.
Explore the Crew app
- Nina StuderVIP21:48
- Lukas M.21:46
Staff
No more 'hobby operations'. Staff check their shifts, swap with colleagues, and keep an overview of their hours and pay.
POS
With the Openevent Crew app, every staff member can accept card payments directly from their iPhone (Android coming soon). Customise menus per outlet, assign staff, and track every penny.
The phone calls and group chats end here.
Most venues run staffing across three tools and a WhatsApp group. Openevent replaces all of them, and the chasing that comes with them.
One sheet, edited by four people, always one version behind.
Last-minute cover requests, swap negotiations, missed messages.
Hours tracked at the shift level, nothing slips through.
Staff swap shifts directly in the Crew App. Manager just sees the outcome.
Tonight's roster is one tap away, for managers and the team.
Hours, compensation, attendance, recorded as the shift runs, not after.
Working with the Top 100 Clubs of the World 
- Club
- Yearly guests
- 500K+
- DJ Mag world clubs
- #60
MAD, one of Switzerland's leading clubs, rosters every DJ, every security shift, every bar staff member through Openevent, open shifts published in-app, swaps handled by the team, hours logged shift by shift.
- Ticketing
- Membership
- POS
- Staff
Stay on top of your events
The event detail view is the operational core of Openevent, the single place where everything about an event lives. Fully modular: no clutter, no fixed structure, just what matters.
Common questions
- Yes. Publish a shift as open and any qualified staff member can apply directly from the Crew App.
- Yes. The swap is initiated by the staff member and confirmed by the colleague, visible to the manager.
- Yes. Hours are tracked per shift and per person, so you can see who worked what and what they're owed, with no separate spreadsheet to reconcile.
- Yes. Save a shift plan as a template per event or venue and apply it in one click, so a recurring club night or weekly event is staffed in seconds.
Plan the next shift, without the spreadsheet.
Free to register · free to use · 1%* only on processed payments.