Every relevant document automatically saved.
Signed offers, paid invoices, uploaded contracts, all classified automatically and one share click away from your accountant.
- PaidMüller wedding · INV-241Invoice
- SignedBank Z. dinner · OF-088Offer
- PaidStudio Maro · INV-242Invoice
- UploadedDJ pool · supplierContract
Filed the moment it's paid or signed.
When an invoice is paid, it's filed. When an offer is signed, it's archived. No manual step, no folder management.
Organised by year, month, and event.
- PaidMüller wedding · INV-241Invoice
- SignedBank Z. dinner · OF-088Offer
- PaidStudio Maro · INV-242Invoice
- UploadedDJ pool · supplierContract
Read-only access, always current.
Give your accountant a read-only login. They can always access invoices, contracts, declarations, without you exporting anything.
Tax-ready, audit trail intact, current as of today.
Need a one-off? Bulk export the whole quarter as a zip when an authority asks.
- Invoices · 247 documents
- Signed offers · 89 documents
- Audit trail · 3 years retained
Drop anything else in.
Supplier contracts, venue permits, insurance, event licences, uploaded manually and attached to the relevant event or workspace.
- Supplier contract, DJ poolContract
- Venue permit, June 2026Permit
- Public liability insuranceInsurance
- Event licence (Lausanne)Licence
Most of it files itself. The rest is a drag-and-drop.
Everything that flows through Openevent, paid invoices, signed offers, Stripe payouts, is filed without you touching a thing. For everything else, drop it in.
The moment Stripe confirms payment, the invoice PDF is archived against the event.
Client e-signs the offer link. PDF filed, status updated, invoice generated.
Each payout matched to its events. Your accountant reconciles in minutes, not days.
DJ pool agreements, catering contracts, venue licences. Drop them on the event.
Fire, security, alcohol licences. Once uploaded, attached to every recurring event.
Anything PDF, image or office file. Tagged, searchable, accountant-accessible.
Documents, notes, tasks, what goes where.
Three places on every event. Documents are what you keep; notes are what you know; tasks are what you do.
Invoices, offers, contracts, certificates. Filed automatically when paid or signed.
Briefings, preferences, lessons learned. Things to remember about the event itself.
Things to do before, during or after the event. Assignable, due-dated, ticked off.
Stay on top of your events
The event detail view is the operational core of Openevent, the single place where everything about an event lives. Fully modular: no clutter, no fixed structure, just what matters.
Common questions
- Every paid offer, paid invoice and signed contract. Manual uploads (supplier invoices, freelance contracts) sit in the same folder structure.
- We retain documents for as long as your account is active and as required by Swiss law (typically 10 years for accounting records).
- Yes. Everything is filed against the right event, client and type, so you can pull up a specific contract, permit or invoice in seconds instead of digging through email.
- Access follows your team roles, the accountant sees invoices and the documents folder, while contracts and internal files stay restricted. Documents never appear on anything client-facing unless you send them.
File every signed contract, automatically.
Free to register · free to use · 1%* only on processed payments.